Administrative Specialist

Department

Contracting

Location

Kokomo, Indiana

Classification

In-Person, Part Time

Schedule

Job Description

We are seeking a detail-oriented and proactive Administrative Specialist to join our team. In this role, you will be the first point of contact for clients and visitors, providing exceptional customer service and ensuring smooth day-to-day operations at the front desk. The ideal candidate is detail-oriented, professional, and has excellent communication skills with both internal teams and external clients.

Required Qualifications/Skills:

High School Diploma
Excellent customer service skills with the ability to handle inquiries professionally.
Proficiency & working knowledge of Microsoft Office Suite.
Attention to detail with a commitment to maintaining accuracy in all tasks.
Ability to work independently as well as collaboratively within a team environment.

General Responsibilities:

Greet and assist visitors with a warm and welcoming attitude
Answer and direct phone calls efficiently
Perform basic administrative duties such as electronic filing, data entry, mail distribution, and scanning documents
Order and manage office supplies
Ensure the reception area is tidy and presentable
Assist with submitting orientation documents for a variety of jobsites within the Kokomo market
Provide general administrative support to various departments as needed
Follows all company policies and procedures